Vendor management
Invoices stack up. Contracts auto-renew. Nobody's watching.
Accounts payable, vendor contracts, supply management, and the unglamorous operational plumbing of a practice. We handle it so you don't.
Every practice has a stack of vendor invoices — medical supplies, cleaning, IT, software subscriptions, equipment leases, malpractice insurance, uniform services. Each one is small. Together they're a real line item.
In most practices, AP is handled by whoever has capacity that week. Auto-renewals happen. Price increases get absorbed. Duplicate charges appear and nobody notices.
Clean vendor management isn't exciting. It's just one of those operational disciplines that separates well-run practices from the rest.
Concretely, this is the work.
Accounts payable — invoice intake, coding, approval workflow, payment execution.
Vendor contract inventory and renewal calendar.
Contract negotiation support for recurring services.
Supply management — reorder cadence, usage tracking, vendor comparison.
Equipment lease tracking and buyout decision support.
Malpractice and professional liability renewal management.
Monthly vendor-spend reporting inside the financial packet.
Part of the MSO stack
Vendor spend feeds into the monthly P&L automatically. No separate system.
Contract discipline
Nothing auto-renews without a review. Routine negotiation on recurring services recovers 3–8% annually.
Visibility
You know what every vendor costs and whether they're earning their spot.
No cliff. No rip-and-replace.
Weeks 1–2 · Inventory
Every active vendor, every contract, every auto-renewal date captured.
Weeks 3–6 · Consolidation
Approval workflows installed. Payment discipline standardized. First vendor-spend review delivered.
Quarterly · Renegotiation
Recurring contracts reviewed. Renewals renegotiated where appropriate.
Real numbers, measured against your own baseline.
- Typical annual spend reduction
- 3–8%
- Vendor reporting
- Monthly
- Auto-renewals without review
- Zero
Multi-location practices where vendor sprawl is worst, practices that want better financial reporting without adding headcount, and anyone who's been surprised by a contract renewal.
Free audit
Curious where your practice is leaking money?
We'll audit your current workflow for free and show you exactly where to act — usually in under a week. No contract. You keep whatever we find.